Privacy Policy for Employees of The Outsource Company

At The Outsource Company, we are committed to protecting the privacy and confidentiality of our employees’ personal information. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in accordance with applicable privacy laws and regulations enforced within the jurisdiction of Pakistan and also all international applicable laws.

1. Information We Collect:

   1. Personal Information: We may collect personal information such as your name, contact information, date of birth, social security number, and emergency contact details.
   2. Employment Information: We collect information related to your employment, including your job title, department, salary, performance reviews, and work-related communications.
   3. Financial Information: We may collect financial information necessary for payroll processing, such as bank account details and tax-related information.
   4. Other Information: We may also collect other relevant information necessary for the administration of employment benefits, training, and performance evaluation.

2. How We Use Your Information:

   1. Employment Purposes: We use your personal information to manage your employment relationship with The Outsource Company, including payroll processing, benefits administration, and performance evaluation.
   2. Communication: We may use your contact information to communicate with you regarding work-related matters, company policies, and updates.
   3. Compliance: We may use your information to comply with legal and regulatory requirements, including tax and labor laws.

3. Disclosure of Your Information:

   1. Internal Disclosure: Your personal information may be shared with authorized personnel within The Outsource Company on a need-to-know basis for employment-related purposes.
   2. External Disclosure: We may disclose your information to third-party service providers who assist us in payroll processing, benefits administration, and other employment-related functions. We ensure that these third parties adhere to appropriate privacy and security standards.
   3. Legal Requirements: We may disclose your information when required by law or in response to valid legal requests, such as subpoenas or court orders.

4. Data Security:

   1. We implement technical, administrative, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction.
   2. Access to your personal information is restricted to authorized personnel who require access to perform their job responsibilities.
   3. Any employee found in breach of data privacy policy and observed to misuse the proprietary information of the company or the client thereof will be penalized. The company has the right to take appropriate legal action along with claiming monetary damages upto PKR 10 million.

5. Retention of Your Information:

   1. We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

6. Your Rights:

   1. You have the right to access, correct, or request deletion of your personal information held by The Outsource Company.
   2. You may also have the right to object to the processing of your personal information or request restrictions on its processing in certain circumstances.
   3. To exercise your rights or make inquiries regarding your personal information, please contact our Privacy Officer using the contact information provided below.

7. Changes to this Policy:

   1. We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes to this Policy by posting the updated version on our intranet or by other appropriate means.

By accepting employment with The Outsource Company and consenting to this Privacy Policy, you acknowledge that you have read, understood, and agree to the collection, use, and disclosure of your personal information as described herein.

The Outsource Company is committed to protecting your privacy and ensuring the security of your personal information.

Last Updated: October, 2023